Who we are

We are the Association of Anglican Musicians, a 501(c)(3) non-profit organization of musicians and clergy serving the Episcopal Church and the larger Anglican Communion. Our website address is: https://anglicanmusicians.org.

What personal data we collect and why we collect it

AAM Members

When an AAM member logs in to our Members Area, we collect basic technical data (such as IP address and timestamp) to monitor account activity, enhance security, and better understand how members use the site. This information is accessible only to site administrators.

Each member's profile includes their name, email address, and account role. Members may optionally provide additional contact information or biographical details.

As part of their benefits, members have access to an internal Membership Directory. This directory displays the contact information and other details that members choose to share, such as mailing addresses, phone numbers, email addresses, regional affiliation, and biographical notes. The directory is viewable only by other current members when logged in to the Members Area.

Member email addresses are also securely shared with our Mailchimp account to manage communications such as newsletters and official announcements.

Some membership dues payments and job listing submissions are processed using third-party services like Zeffy and automated via Zapier. Relevant data from these systems may be stored in our internal systems for recordkeeping and functionality but is never shared externally.

When a member leaves AAM, their account and all associated profile information are deleted from the site.

Forms

We use secure online forms to collect information such as membership and grant applications, directory updates, and job listings. These submissions are stored temporarily and are accessible only to administrators and authorized AAM staff. Form data is periodically reviewed and deleted. When necessary, offline copies are retained in the Communications Office for recordkeeping purposes.

Cookies

We use cookies to enhance site functionality:

• If you log in to your member account, temporary cookies will help identify your session and remember your display preferences.

• These cookies may persist for a limited time depending on whether you choose to remain logged in.

• Cookies are also used for secure access to member-only pages and to support our website’s analytics.

Embedded content

Some pages on this site may include embedded content (e.g. YouTube videos, PDFs, calendars). Embedded content from other websites behaves the same as if you visited those sites directly. These third-party websites may collect data, use cookies, or monitor your interaction with the embedded content.

Who we share your data with

Data submitted through the website is shared only with authorized AAM administrators, staff, or committee members responsible for specific organizational functions.

If you are a member, your profile information (such as name, address, phone number, email, and other optional details you choose to provide) is displayed in the Membership Directory, which is accessible only to other current members through the secure Members Area.

We do not share your personal data with outside parties, advertisers, or third-party marketers. Certain services used for internal communication (such as Mailchimp) and payment processing (such as Zeffy) securely receive only the data necessary to perform their respective functions on behalf of AAM.

Form submissions (e.g. membership applications, directory updates, job listings) are visible only to administrators and designated AAM staff and are deleted periodically.

How long we retain your data

Membership profile data is stored for the duration of an active membership.

• Submitted forms are retained temporarily and purged periodically.

• If you leave a comment (where commenting is enabled), the comment and its metadata may be retained indefinitely.

• Payment history, where applicable, is retained securely as long as necessary for accounting and legal purposes.

Your data rights

If you are a registered member or have submitted a form on this site, you can:

• Request a copy of your personal data we store.

• Request that we delete your data, except for information we must retain for administrative, legal, or security reasons.

To make a request, please contact us at webmaster@anglicanmusicians.org.

Where we send your data

Some visitor or form submissions may be processed through third-party services (e.g. Zeffy, Mailchimp, or spam detection services), all of which comply with relevant privacy and security protocols.

How we protect your data

• Member access is restricted behind a secure login.

• Admin areas are protected using permissions.

• All data transmission is encrypted using HTTPS.

• We never sell or rent your data.

Data breach procedures

If a data breach affecting your personal information occurs, we will notify you promptly and follow appropriate legal and ethical disclosure requirements.

What third parties we receive data from

We do not purchase or receive personal data from third parties.

Automated decision-making and profiling

We do not perform any automated decision-making or user profiling based on personal data.